Welcome to Village Paediatrics

Village Paediatrics is a specialist paediatric clinic for children.

It is a Medicare requirement that the child attends the consultation.

A valid doctor’s referral is necessary to claim a Medicare rebate. A referral is valid for 12 months and a new referral should be obtained from your local doctor after 12 months.

Appointments will be triaged based on the urgency.

The duration of the first appointment will vary from 45 min to 60 min.

Review appointments are usually around 30-45 min duration depending on the time required and the complexity.

We will always aim to see babies under 12 months of age as soon as possible which means that you are likely to be placed on a cancellation list in addition to the next available appointment.

Patients on the cancellation list are likely to be given appointments on short notice (1-2 days).

If you no longer require an appointment, please DO let us know so we can offer that appointment to another family!

There is a non refundable $100 booking fee for new appointments (which will be deducted from your first appointment fee)

A copy of the medical report will usually be emailed to the email address you have provided us with. Please let us know if you do NOT wish to receive emailed copy of the medical report.

Dr Ania Hargrove is utilising Lyrebird Health Artificial Intelligence (AI) software to assist in consultation with patients to record and transcribe discussions in real time. Please let us know if you do not wish for Dr Hargrove to use this transcription software.

In preparation for your consultation, it would be appreciated if you could complete the attached registration before your appointment.

In addition to her general paediatric practice, Dr Ania has special interest in assessing and providing management options for:
Food reactions including food intolerances and food allergy (non IgE and IgE, FPIES)
Anaphylaxis
Eczema
Asthma
Allergic Rhinitis (Hay fever)
Insect sting reactions and allergic reactions
Drug allergy
Urticaria (hives)

Dr. Ania may perform skin prick testing at your appointment where indicated as based on the clinical indications.

Skin prick tests are used to help with diagnosis and follow up of immediate food allergies. Not all food reactions require skin prick testing.

Skin prick tests feel and look about the same as mosquito bites – and they itch just as much! It takes about 5 minutes to do a skin prick test and the results are available within 15 min.
Skin prick testing is usually done on a child’s back to prevent scratching.


Most food allergy occurs to a limited number of foods where commercial extracts are available for skin prick testing. This includes milk, soy, peanuts and all tree nuts.

If there are concerns about allergy to less common food allergens particularly fruit, meats or fish and shellfish we request you to bring a small portion of the food in question for prick testing.

Please do not apply moisturisers to your child’s back on the day of their appointment (this is where the skin prick test will be performed). You can continue using creams on other parts of the body if required.

Please do not give your child antihistamine for at least 4 days before their appointment as this will interfere with skin prick test results. This includes Zyrtec, Claratyne, Aerius, Phenergan, Polarmine, Vallergan, Demazin and Dimetapp.

All other medications should be continued e.g. asthma medications and nasal sprays.


Skin prick test cannot be performed if a child:
• had oral antihistamines within 4 days OR
• has a febrile illness OR
• has acute asthma requiring Ventolin within 48 hours of the appointment
• had anaphylactic reaction in the preceding 6-8 weeks.

If your child is unwell with a febrile illness OR has acute asthma OR had oral antihistamines within 4 days of the appointment, please call to reschedule the appointment.

Village Paediatrics is a private specialist clinic for children and their families.

Individual paediatrician’s fees will be emailed on booking an appointment.

A referral from a general practitioner (GP) is needed to claim from Medicare for specialist consultations.

GP referrals are usually valid for 12 months.

Patients without a valid GP referral may not be able to claim the Medicare rebate.

Accounts must be paid on the day of consultation.
No future appointments and no reports will be issued until the account is paid in full.

Credit card/ EFTPOS facilities are available
There is no transaction fee for Eftpos/ cheque or savings;
Credit card surcharge fees: 1.1% for Visa and Matercard, 1.65% for Amex

We are unable to bulk bill or reduce fees.

Please ask your GP about a referral to a public hospital or publicly funded clinic instead for an alternative free service.

Fees are reviewed yearly in accordance with inflation.

You will receive a courtesy SMS reminder with your next appointment 7 days before.

We run a wait list on a cancellation list – please do let us know if you are unable to keep your appointment so we can offer that spot to another child.

It is family’s responsibility to call and reschedule the appointment.

A $100.00 fee will be charged if appointments are not cancelled 48hours prior.

Should a response not be received within 48 hours prior to your appointment, it will be cancelled and given to another patient.

The first appointment booking fee is non refundable.

After your appointment, copy of the medical report will usually be emailed to the email address you have provided us with. Please let us know if you do NOT wish to receive emailed copy of the medical report.

Your paediatrician will decide if a script, allergy plan, additional forms, letters and reports can be provided without an in-clinic appointment.

A $20 fee applies to all scripts and all allergy plans requested outside of appointments.

A $50 fee applies to any outside of appointment reports, letters or forms.

At Village Paediatrics we are committed to providing optimal care for all children and we believe that it is the best interests of your child that you collaborate and communicate regarding your child’s welfare, including their health, education, social life, and an agreed parenting framework. We believe in collaborating with all members of the parenting team to assist children, and this form outlines responsibilities and commitments which we believe are essential in helping manage the care of your child, minimise conflict, and respect the rights of both parents.

We will communicate with the parent booking the appointment. It is parental responsibility to communicate directly between parents.
Where there is joint parenting, it is the parent’s responsibility who makes the appointment to inform the other parent of the appointment time and to seek their availability before making the appointment. This is particularly important given that our reminder service sends SMS reminders only to the parent who arranges the appointment.

By arranging and bringing your child to the appointment, at Village Paediatrics we will believe in good faith that both parents consent to the assessment and any agreed therapy undertaken for the care of your child.

Bills are to be paid at the time of the appointment, with any financial arrangements or Medicare/health fund claiming issues to be subsequently negotiated between the parents. The parent arranging the appointment is responsible for paying.

Parents need to understand that if there is risk of harm to the child or a disclosure which legally requires a report to the Department of Family and Community Services that this will be made.

Before an appointment is make, we require:
• Copies of any court or parenting orders regarding medical decision making for the child
• Questionnaires and forms must be completed by each parent (unless one parent has sole custody for the purposes of decision making). This is to ensure we have a full picture of your child’s behaviour and abilities.

Privacy Policy
1. Administrative purposes in running the medical practice
2. Billing purposes, including compliance with Medicare and Health Insurance Commission requirements
3. Disclosure to others involved in your health care, including treating doctors and specialists outside this medical practice. This may occur through referral to other doctors, or for medical tests and in reports or results returned to us following the referrals.
Patient/guardian’s acknowledgment
1. I have read this form and understand why collecting information about me is necessary. I am also aware that this practice has a privacy policy on handling patient information.
2. I understand that I am not obliged to provide any information requested of me. I also understand that failure to provide this medical practice with all the information it needs may restrict the practice’s ability to provide the quality of health care and treatment that I want.
3. I am aware that I have the right to access the information collected about me, except in some circumstances where access might legitimately be withheld. I understand I will be given an explanation in these circumstances.
4. I understand that if my information is to be used for any other purpose other than set out above, my further consent will be obtained.
5. I consent to the handling of my information by this practice for the purposes set out above, subject to any limitations on access or disclosure about which I notify this practice now or at any future time.
6. A copy of the medical report will be emailed to the email address you have provided us with. Please let us know if you do NOT wish to receive emailed copy of the medical report.
7. We may use AI transcription service. Please let us know if you do not wish for this.